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How Should You Measure Quality of Hire?
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“How do I love thee? Let me count the ways.” – Elizabeth Barrett Browning
Not being Valentine’s Day, nor the 24/7 romantic, some of you might be confused. Of course, in this case I’m referring to quality of hire. It’s a worthy topic, but like a cloud, it’s hard to get your arms around. When should it be measured is as difficult to answer as how. “Why” adds another set of variables to the mix. I’ve just volunteered to help HR.com develop a curriculum for a new Quality of Hire educational program it’s launching, so I figured it might make sense to get some discussion going on this important topic, starting with what, when, why, and how. My viewpoint follows, but don’t hesitate to add your own to the conversation.
Why you should measure is probably the best starting point. Some of my reasons for measuring quality of hire revolve around the following:
What — defining quality of hire. All of the whys listed above indicate the need for a common definition of quality of hire. Maybe this should be the starting point. To begin this part of the discourse, I’ll suggest the following definition for quality of hire, but don’t feel bound by this. Modify it or propose your own.
Adler’s Proposed Definition of Quality of Hire: the measure of how well a new person meets the performance needs of the job.
The reason I like this definition is it takes into account the actual requirements of the job and environment in order to measure candidate quality. It’s also simple, and should tie directly to the performance management process. Most important, it’s not based on an absolute level of quality, e.g., skills, experience, academics, behaviors, competencies, and the like. For example, without this fit and actual performance consideration, a talented person based on ability, training, academics, experience and potential might turn into an abject failure. Likewise, a person who might seem marginal on a skills and experience level could be a star if he or she thrives in the environment and doing the work actually involved in the actual job.
When should you measure quality of hire?
My take on this one is: always, and before, during, and after. If you wait until the person is hired to measure quality of hire, it’s too late. How could you possibly figure out the cause of a problem if you waited until the person was on the job and working? And if you’re going to wait until after the person is hired, how long will it take to learn if the person is in the top half or bottom half? Thirty to 60 days is too short, and six months to a year is too long. This is comparable to measuring product quality after the product has been sold and used in the field.
Since you need to measure quality of hire at each critical pre-hire process step — e.g., sourcing, interviewing, closing, etc. — in order to keep track of what’s going on, unique metrics need to be developed that best predict on-the-job quality of hire. For example, from a sourcing perspective you’d want to know which channels produce the most high-quality hires, and their cost. The definition of quality at this step, however, might not be the same one used to measure post-hire quality. Something like “number of candidates passing the quality screen and making it to the first round of interviews” might work. Regardless, whatever is developed has to correlate with post-hire quality of hire.
Always, or consistenly, is also part of the when-to-measure-quality-of-hire discussion. This way you can determine if a process step is getting better or worse and if some intervention is necessary. So daily or weekly needs to be added to the “when” consideration.
How to measure quality of hire.
For purposes of this article, the best we can say is that it will be different before and after, but whatever measures used need to correlate with the ultimate measure of quality of hire: how the person performs on the job.
Here’s one solution. For the past 20 or so years as part of our search practice, I’ve been using a talent scorecard (download sample form) that compares a candidate’s past accomplishments to what needs to be done on the job across 10 basic factors. Some of the factors include technical competency, motivation to do the required work, team skills working with comparable groups, and planning and organizing comparable work. The evaluation is based on asking candidates to provide detailed examples of accomplishments that best relate to the actual performance objectives of the position.
Since all of the factors on our scorecard relate to real job needs, the same form can be used to measure both pre- and post-hire quality. This is a huge benefit. Subsequent differences between pre- and post-hire quality can then by attributed to changes in the job or environment, weak assessment skills, or hiring manager issues, and the like. This method requires that the performance expectations of the job be defined before hiring the person and discussed in detail during the onboarding period.
The idea of measuring quality of hire before the actual yes/no decision is made has a lot of intuitive appeal, especially if the post-hire measurement technique is essentially the same, and there’s a high correlation between the two. In this case, pre-pre-hire quality metrics can then be developed to measure both pre- and post-hire quality. One of these would be the number of formal manager interviews per hire, which could then be tracked back to the recruiter and sourcing channel. Tracking quality by active vs. passive and inside vs. outside recruiter would also help isolate the best techniques to maximize quality.
This performance-based approach to measure and control quality of hire is only one of many possible, but it meets a lot of key needs. For one, it’s not that difficult to implement. For another, it can be easily tracked from a process control and feedback standpoint. But don’t stop here. Add your thoughts and possible approaches to the mix, but try to meet these overriding requirements: simple to use, it works, and it’s part of an end-to-end process control system. To me these three conditions are essential. HR.com is planning on a major educational program around this topic, and if the hiring market improves it will be a critical component of any company’s hiring strategy. On this basis alone it’s worth developing a workable solution.